What documentation do you receive after ITAD is complete?

After ITAD is complete, the documentation package typically includes certificates of erasure, recycling or destruction tied to individual serial numbers, chain-of-custody logs, asset inventory reports, settlement reports, ESG and carbon data, and certificates of recycling outlining each material stream by weight.

ITAD reporting may include certificates, asset reports, numbered seals, chain-of-custody records, settlement reports, ESG data, carbon reports, and audit reports. Certificates of erasure document make, model, serial number, and method of erasure for compliance and audit purposes. Certificates of destruction record the services performed, time of destruction, device details, and method of destruction. Certificates of recycling outline each material stream by weight, documenting the environmental outcome of material recovery. Chain-of-custody records document removal, custody, transfer, testing, data destruction, classification, and disposal for every device. Settlement reports cover value recovery, detailing rebates from refurbished or remarketed devices that may offset service costs. ESG and carbon data quantify the environmental impact of the disposition project, including landfill diversion, material recovery volumes, and avoided emissions. This documentation package should form a single defensible record set that connects every device from its original asset inventory entry through its final disposition outcome. Auditors expect this package to be available promptly after processing, accessible to IT, security, procurement, and compliance teams, and retained according to the organization's records management policy.