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Ontario ITAD, Headquartered in Cambridge Since 1995

Greentec's company-owned Cambridge headquarters has anchored its Ontario operations for 30 years. Combined with the Toronto partner facility and province-wide logistics coverage, Greentec serves organizations from the National Capital Region to the Windsor corridor under the same certified chain-of-custody standards.

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30+

Years in Ontario

OECM

Vendor Status

RPRA

Approved Processor

NAID AAA

Certified Data Destruction

Ontario Facilities

Where Greentec Processes Ontario Assets

Two confirmed Ontario facilities handle intake and processing, with collections coordinated across the province through a managed logistics partner network.

Cambridge

Headquarters (Company-Owned)

95 Struck Court, Cambridge, ON N1R 8L2

Greentec's company-owned headquarters and primary processing facility. Operating from this location since 1995, it handles full-service ITAD, certified data destruction, demanufacturing, and e-scrap processing. All chain-of-custody and certified destruction documentation originates here.

Toronto

Partner Facility

#15 - 489 Brimley Rd, Toronto, ON M1J 1A3

East Toronto partner facility serving the city's financial, enterprise, and healthcare clients. Coordinates scheduled pickups across the Greater Toronto Area and submits assets to the Cambridge processing stream under the same chain-of-custody standards.

Ottawa

National Capital Region and Eastern Ontario

Federal government departments, Crown corporations, municipalities, and tech sector organizations in the Ottawa-Gatineau region are served through Greentec's Ontario logistics network, with collection coordinated from the Cambridge facility.

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Kitchener-Waterloo

K-W Region and Southwestern Ontario

Tech sector organizations, post-secondary institutions, and manufacturers in the Kitchener-Waterloo corridor are served from Greentec's Cambridge headquarters, which is located in the same regional municipality.

View Kitchener-Waterloo Details

Ontario Compliance

Ontario Has the Most Layered Privacy and E-Waste Framework in Canada

Ontario organizations face federal PIPEDA obligations alongside multiple provincial frameworks depending on their sector. Healthcare adds PHIPA. Public institutions add FIPPA. Municipalities add MFIPPA. The province's RPRA program governs electronics recycling separately.

PIPEDA and Ontario Privacy Legislation

PIPEDA and Ontario Privacy Legislation

Federal PIPEDA establishes the baseline data protection obligation for Ontario private-sector organizations, including at end-of-life. Ontario public-sector organizations are governed by FIPPA (provincial institutions) and MFIPPA (municipalities), both of which impose data destruction obligations when personal information reaches end of life. A serialized certificate of data destruction tied to each asset provides the audit evidence these frameworks require.

PHIPA for Ontario Healthcare

PHIPA for Ontario Healthcare

Ontario's Personal Health Information Protection Act (PHIPA) governs how health information custodians handle personal health information throughout its lifecycle. Devices that have processed, stored, or transmitted personal health information must be destroyed under a documented and auditable process. Greentec's NAID AAA certification covers the destruction protocols applicable to every device type, and certificates are issued at the asset level.

RPRA and Ontario E-Waste Compliance

RPRA and Ontario E-Waste Compliance

Ontario's Resource Productivity and Recovery Authority (RPRA) administers the province's electronics recycling regulation. Electronics directed to non-registered processors fail provincial compliance requirements. Greentec holds Ontario's MOECC Environmental Compliance Approval (permit 6247-6VDJUA), a mandatory provincial authorization for operating a licensed electronics recycling facility, in addition to its R2v3 certification.

FIPPA and Municipal Procurement Requirements

FIPPA and Municipal Procurement Requirements

Ontario provincial institutions and their agencies procure ITAD services under FIPPA, which requires documented data destruction and chain-of-custody for records containing personal information. Municipal clients operating under MFIPPA face equivalent obligations. Greentec's audit-ready documentation package, including device-level destruction certificates and chain-of-custody records, is structured to meet both frameworks.

Ontario Sectors

Industries Greentec Serves Across Ontario

Ontario's economy covers the widest range of regulated industries in Canada, each with its own compliance requirements for IT asset disposition.

Financial Services

Toronto's financial district and Ontario's broader financial services sector manage large enterprise IT environments with strict data security requirements under PIPEDA, OSFI guidelines, and internal governance frameworks. Greentec's NAID AAA certification and serialized destruction documentation address the asset-level proof of destruction that financial institutions require for both regulatory compliance and client-facing accountability.

Government of Ontario and Municipalities

Provincial ministries, agencies, and Ontario's 444 municipalities are subject to FIPPA and MFIPPA respectively. Government procurement for ITAD requires documented chain-of-custody, certified data destruction, and verifiable environmental compliance. Greentec's certification portfolio and Ontario-specific environmental compliance approval support vendor qualification for provincial and municipal procurement frameworks.

Healthcare

Ontario hospital networks, long-term care facilities, and regulated health information custodians handle devices that have processed personal health information throughout their lifecycle. PHIPA requires these organizations to protect PHI through to end-of-life. Greentec's documented program provides PHIPA-compliant data destruction with serialized certificates and full chain-of-custody for every asset.

Post-Secondary Institutions

Ontario's universities and colleges manage large and frequently refreshed IT inventories while operating under FIPPA obligations for student and personnel records. Greentec's academic sector track record, NAID AAA certification, and OECM vendor status support post-secondary procurement through established provincial frameworks.

Technology Sector

Ontario's technology companies, concentrated in Toronto and the Waterloo Region, generate significant IT volumes through product cycles, office consolidations, and infrastructure upgrades. Greentec's value recovery assessment and remarketing program offers a documented path to asset recovery alongside certified data destruction, with ESG recycling data included at program close.

K-12 School Boards

Ontario school boards managing device refreshes must protect student records under MFIPPA and their obligations as provincial institutions. Greentec holds OECM vendor status, which allows Ontario school boards to procure ITAD services through the provincial cooperative purchasing framework without a standalone RFP. Serialized certificates of data destruction are issued for every device.

Certified Services

Five active certifications plus Ontario's MOECC Environmental Compliance Approval, all maintained through independent third-party audits. Documentation is available for RPRA compliance, FIPPA and MFIPPA audits, PHIPA reviews, and ESG reporting.

NAID AAA Certified

NAID AAA Certified

i-SIGMA Information Lifecycle Management

SERI R2v3 Certified

SERI R2v3 Certified

Sustainable Electronics Recycling International standards Organization

Ontario MOECC Approved

Ontario MOECC Approved

Minister of Environment and Climate Change Environmental Compliance Approval Permit Number 6247-6VDJUA

ISO 14001 Certified

ISO 14001 Certified

International Standards Organization Environmental Management System

ISO 45001 Certified

ISO 45001 Certified

International Standards Organization Health, Safety and Environment Management System

ISO 9001 Certified

ISO 9001 Certified

International Standards Organization Quality Management System

Ontario Program Delivery

How an Ontario ITAD Engagement Works

Whether the program covers a single Toronto office or locations across Ontario, every engagement follows the same five steps with consistent FIPPA, MFIPPA, and RPRA-ready documentation throughout.

Step 1

Discovery

  • The Assets
  • The Project
  • The Budget
Step 2

On-Site Logistics

  • Secure Pick-up
  • Data Centre Decommissioning
  • Chain-of-Custody
Step 3

Asset Management

  • Audit & Testing
  • Data Sanitization
  • Secure Destruction
Step 4

Electronics Recycling

  • Removal of Hazards
  • Recover Components & Critical Minerals
  • Commodities Recycling
Step 5

Reporting

  • Certificates of Data Sanitization, Destruction, Recycling
  • Detailed Audit Report
  • ESG & Environmental Impact Report
The Greentec Proven Process diagram
Discovery

Discovery

STEP 1

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Asset inventory scoped by Ontario site and location

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Data destruction requirements confirmed per device type

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Privacy legislation mapped by organization type (FIPPA, MFIPPA, PHIPA, or PIPEDA)

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RPRA recycling obligations and MOECC compliance requirements confirmed

On-Site Logistics

On-Site Logistics

STEP 2

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Asset inventory scoped by Ontario site and location

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Data destruction requirements confirmed per device type

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Privacy legislation mapped by organization type (FIPPA, MFIPPA, PHIPA, or PIPEDA)

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RPRA recycling obligations and MOECC compliance requirements confirmed

Asset Management

Asset Management

STEP 3

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Every asset tracked by serial number from intake

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Data destruction method confirmed per device type

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Assets assessed for reuse and value recovery

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Chain-of-custody maintained through to final disposition

Certified Processing

Certified Processing

STEP 4

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NIST 800-88 aligned erasure or physical destruction

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R2v3 certified, RPRA-compliant recycling

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Serialized certificate of data destruction per device

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Processing within Ontario under the MOECC Environmental Compliance Approval

Reporting

Reporting

STEP 5

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Device-level audit report across all Ontario sites

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Certificates of data destruction for every asset

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RPRA recycling weights and landfill diversion data

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Settlement report for value recovery

FAQ

Frequently Asked Questions About Greentec's Ontario Operations

Does Greentec serve all of Ontario, or only Cambridge and Toronto?

Greentec serves organizations across Ontario, not only in cities where physical facilities are located. The Cambridge headquarters and Toronto partner facility serve as processing hubs, and collections are coordinated across the province through Greentec's managed logistics network. This includes the Ottawa National Capital Region, the Kitchener-Waterloo corridor, the Greater Toronto Area, and Southwestern Ontario.

What makes Greentec's Ontario compliance documentation different from other ITAD providers?

Most ITAD providers issue a single program-level certificate. Greentec issues a serialized certificate of data destruction for every individual device, tied to the asset's serial number, the destruction method applied (NIST 800-88 aligned erasure or physical destruction), and the date of destruction. For Ontario organizations subject to FIPPA, MFIPPA, or PHIPA, this asset-level documentation provides the specific, auditable proof those frameworks require, not a general assurance.

Does Greentec hold the Ontario MOECC Environmental Compliance Approval?

Yes. Greentec holds Ontario's Minister of Environment and Climate Change Environmental Compliance Approval under permit 6247-6VDJUA, which is a mandatory provincial authorization for operating a licensed electronics recycling facility. This permit, combined with R2v3 certification, means Greentec's Ontario processing satisfies the RPRA requirements for directed electronics to an approved processor.

Can Ontario school boards procure Greentec's services without a standalone RFP?

Yes. Greentec holds OECM vendor status, which allows Ontario school boards and other eligible broader public sector organizations to procure ITAD services through the provincial cooperative purchasing framework. This streamlines procurement and eliminates the need for a standalone competitive process for each engagement.

How does Greentec handle PHIPA obligations for Ontario healthcare organizations?

Devices processed through any healthcare environment, whether hospital networks, long-term care facilities, or regulated health information custodians, may contain personal health information regardless of whether they were used directly for clinical purposes. Greentec's NAID AAA certified destruction protocols apply to every device type, and a serialized certificate of data destruction is issued for each asset. This documentation provides the evidence health information custodians need to demonstrate PHIPA compliance at end of life.

What value recovery options are available for Ontario organizations?

Assets assessed as having resale value are remarketed through Greentec's certified channels after data destruction is confirmed. The program close package includes a settlement report showing proceeds recovered against each asset. For organizations with sustainability reporting requirements, the package also includes ESG recycling data and landfill diversion figures from the Ontario RPRA-compliant processing stream.

Explore all ITAD FAQs

Certified ITAD for Organizations Across Ontario

From a single-site pickup in Toronto to a coordinated program across multiple Ontario locations, Greentec handles logistics, certified data destruction, and RPRA-compliant recycling from start to finish.

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